Guide to Paperwork

Writing is an integral part to paperwork and writing books! If you want to write an official department memo, or a good looking book, you're gonna have to know how to write it.

See the Example Paperwork page for standard forms and examples.

To properly understand this, you need a basic grasp of BBCode or HTML. But don't worry, even if you don't know either, just try copy pasting the examples and replacing the text with your own! Once you're comfortable with that, try experimenting with what works together and how.

Writing

Writing is performed on paper using any standard writing utensil.

• Pens come in a few different colors, black or blue by default, and some departments are provided with red pens. Pens have a variety of functions!
• Crayons work much like pens, except that they are always bold, and lack the list, horizontal rule, and small tags.

Formatting Paper

Signature

To sign your name, use the [sign] tag. Remember that if you use the [sign] tag, your signature is unique and cannot be forged in most cases.

Your signature: [sign]

Field

To insert a field from which you can start writing (instead of just using the bottom of the paper), use the [field] tag.

Reason for Request: [field]

New Lines

New lines can be created by using the [br] tag. Without this, anything you write will continue on the same line until it reaches the end of the page.

text above
[br]
text below

Bold

To make text bold, enclose it within the [b] and [/b] tags.

[b]This text is going to be bold.[/b] This text is not.

Italics

To italicize text, enclose it within the [i] and [/i] tags.

[i]This text is italicized.[/i] This text is not.

Underlining

To underline text, enclose it within the [u] and [/u] tags.

[u]This text is underlined.[/u] This text is not.

Centering

To center text, enclose it with the [center] and [/center] tags.

[center]Type the center tags onto the paper like this![/center]

Lists

Create a list by using the [list] and [/list] tags. For every entry in your list, add a [*] in front of your entry. For example;

[list][*]Bullet one.[*]Bullet two.[/list]

Large Text

Make text larger, enclose it within the [large] and [/large] tags. Large text like this can be used for emphasis or for titles.

[large]This text is much larger[/large] than this text.

Small Text

To shrink text, enclose it with the [small] and [/small] tags. Shrunken text can be used to fit more information onto your paper.

[small]This text is very small![/small] This text is normal-sized.

Horizontal rules

To add a horizontal rule, use the [hr] tag.

text above
[hr]
text below

NT Logo

To add the NT logo, use the [logo] tag.

NanoTrasen Logo: [logo]

Sample Forms

These are some samples of possible paperwork that might be used around the station. You can use these, or make your own, as well. It's not required to use any of these, or anything like it, but many players will.

Head of Personnel: Additional Access

This is a form for a Head of Personnel to give to a crewmember who is requesting additional access.

 
[center][b][i]Additional Access Application Form[/b][/i][br]
Name: [field][br]
Rank: [field][br]
[i][b] NanoTrasen Virgo Orbital Research Establishment [/i][/b][/center][br]
[hr][br]
Requested Access: [field][br]
[br]
Reason(s): [field][br][br]
Signature: [field][br][br]
[hr]
[center][b]Authorization[/b][br]
Name: [field][br]
Rank: [field][br][br][/center]
If authorized, please sign here, [field], and stamp the document with the Department Stamp.[br][br]
Guidelines that must be followed. If they are not followed, this form is void and illegal.[br]
[list][*]The department in which the requester is requesting access must first be contacted, and the chief (acting or otherwise) must have been talked to and have authorized this request.[*]If any criminal activity is done with the help of this extra access, this form will be immediately void and unlawful.[*]If the chief of the affected department wishes this form void, this form is immediately void and unlawful.[/list]
[br][hr][br]

 

Head of Personnel: Job Transfer

This is for a Head of Personnel to give to a crewmember who is requesting that their job be changed.

[center][b][i]Transfer Request Form[/b][/i][br]
Name: [field][br]
Rank: [field][br]
[i][b]NanoTrasen Virgo Orbital Research Establishment[/b][/i][/center]
[hr][br]
From department: [field][br]
To department: [field][br][br]
Requested Position: [field][br][br]
Reason(s): [field][br][br]
Signature: [field][br][br]
[hr]
[center][b]Authorization[/b][br]
Transferring department head: [field][br]
Receiving department head: [field][br]
Head of Personnel: [field][br][br][/center]
If authorized, please sign above and stamp the document with the Department Stamp.[br][br]
Guidelines that must be followed. If they are not followed, this form is void and illegal.[br]
[list][*]All department heads must agree to the transfer before transfer can take place.
[*]If the transferred has been transferred for an invalid or illegal reason, this form is immediately void and unlawful.
[*]In the event a relevant head of staff retracts his or her approval for this transfer, this form is immediately void and unlawful.[/list]
[br][hr][br]
 

Head of Personnel: Demotion Record

This if for a Head of Personnel to give to a crewmember who has been summarily demoted by a head of staff.

[center][b][i]Termination of Assignment Record[/b][/i][br]
Name: [field][br]
Position: [field][br]
[i][b] NanoTrasen Virgo Orbital Research Establishment [/i][/b][/center]
[hr][br]
Terminated Employee: [field][br]
Terminated from the assignment of: [field][br]
[br]
Reason for Termination: [field][br][br]
[hr]
[center][b]Authorization[/b][br]
Name: [field][br]
Rank: [field][br][br][/center]
If authorized, please sign here, [field], and stamp the document with the Department Stamp.[br][br]
Guidelines that must be followed. If they are not followed, this form is void and illegal.[br]
[list][*]The department in which the terminated has been terminated must first be contacted, and the chief (acting or otherwise) of the department must have been consulted and have authorized a termination.
[*]If the terminated has been removed from his or her position for an invalid or illegal reason, this form is immediately void and unlawful.
[*]In the event a relevant head of staff retracts his or her approval for this assignment termination, this form is immediately void and unlawful.[/list]
[br][hr][br]

Robotics: Cyborgification

This is for a cyborgification or AI assimilation procedure on a living crewmember.

 
[center][b]Cyborgification Contract[/b][br]
Name: [field][br]
Rank: [field][br]
[b][i] NanoTrasen Virgo Orbital Research Establishment [/b][/i][/center][hr]
I, undersigned, hereby agree to willingly undergo a Regulation Lobotimization with intention of cyborgification or AI assimilation, and I am aware of all the consequences of such act. I also understand that this operation may be irreversible, and that my employment contract will be terminated.[hr]
Signature of Subject: [field][br][br]
Signature of Captain or Commanding Officer: [field][br][br]
Stamp below with the Captains or Commanding Officers stamp:
 

Medical: Prescription

A form for prescribing patients medicines that they can then pick up later.

 
[center][large][b]NSS Vore Medical Department[/b][/large][/center]
[br]
[large][u]Prescription[/u]:[/large][br] [field]
[br][br][hr]
[u]For[/u]: [field] [br]
[u]Assignment[/u]: [field] [br]
[hr]
[u]Prescribing Doctor[/u]: [field] [br]
[u]Date[/u]: [field] [br]
[hr]
[u]Pharmacist[/u]: [field] [br][br]
[small]This prescription will not be refilled except under written authorization.[/small]
 

Research: Equipment Loan

This is a form for the loaning of prototypes from R&D to other departments, usually equipment or experimental weapons.

 
[b]Equipment Loan[/b][br]
[hr][br]
The following item(s) are considered experimental. NanoTrasen can not be held responsible for injury sustained during the use of the item(s). The receiver must use the following item(s) only for their intended purpose. The receiver must not share these items with any other person(s) without direct approval of NanoTrasen command staff. [br]
[br]
Item(s) loaned:[br]
[field][br]
[br]
Name of receiver: [field][br]
Name of crew member loaning the item(s): [field][br]
[br]
Note: Please make sure this form is stamped bellow the line by related head of staff before the end of one standard work week. [br]
[hr][br]
 

Security: Incident Report

This is for security to use after making an arrest or fining a crew member for a crime, usually given to the warden after being filled out.

[center][b][u]Security Incident Report[/b][/u][/center][br]
[hr]
[br]
[small][i]To be filled out by Officer on duty responding to the Incident. Report must be signed and submitted until the end of the shift![/i][/small][br]
[br]
[b]Offense/Incident Type: [/b][field][br]
[b]Location: [/b][field][br]
[b]Reporting Officer: [/b][field][br]
[b]Assisting Officer(s): [/b][br]
[field][br]
[b]Personnel involved in Incident: [/b][br]
[small][i](V-Victim, S-Suspect, W-Witness, M-Missing, A-Arrested, RP-Reporting Person, D-Deceased)[/i][/small][br]
[field][br]
[hr]
[b]Description of Items/Property: [/b][br]
[small][i](D-Damaged, E-Evidence, L-Lost, R-Recovered, S-Stolen)[/i][/small][br]
[field][br]
[hr]
[b][u]Narrative: [/u][/b][br]
[field][br]
[hr]
[b]Reporting Officer's Signature: [/b][field][br]
[hr]
 

Internal Affairs: Agent Report

Internal Affairs Agent report.

[center][b][i]Internal Affairs Report[/b][/i]
Agent: [field]
Subject in Question: [field]
[i][b] NanoTrasen Virgo Orbital Research Establishment [/i][/b][/center][hr]
[b]Incident: [/b][field]
[b]Location(s): [/b][field]
[b]Personnel involved in Incident: [/b][field]
[hr]
[b]Narrative: [/b]
[field]
[hr]
[b]Agent Signature: [/b][field]
[hr]
[b]Notes: [/b][field]

Stamp below:

Internal Affairs: Complaint

Internal Affairs Agent report version 2.

[large][b][center]NANOTRASEN STATION VORE[/b][/center][/large]
[i][center]INTERNAL INVESTIGATION REPORT[/i][/center][hr]
Type of Complaint: [field]
Complainant: [field]
Time of occurrence: [field]
Location of occurrence: [field]
Employee(s) involved: [field]

Details of Complaint: [field][hr]
How received: [field]
Complaint investigated by: [field]
Reviewed by: [field]

Reviewer Comment: [field]

Signature: [field]

Security: Sol Government Paperwork

Sol Government Crime Report

[large][b][center]Sol. Gov Official Document[/b][/center][/large]
[i][center]NANOTRASEN STATION EXODUS[/i][/center]
[center][small]Sol Government Crime Report[/small][/center][hr]

Suspect name: [field]
Crimes committed: [field]
Time of occurrence: [field]
Location(s) of occurrence: [field]
Persons involved: [field]

Details of Crime: [field]
Evidence of Crime: [field]
Arresting officer: [field]
Arresting officer Signature: [field]

Sol Government High Crime Report

[large][b][center]Sol. Gov Official Document[/b][/center][/large]
[i][center]NANOTRASEN STATION EXODUS[/i][/center]
[center][small]Sol Government High Crime Report[/small][/center][hr]

Suspect name: [field]
Crimes committed: [field]
Time of occurrence: [field]
Location(s) of occurrence: [field]
Persons involved: [field]

Details of Crime: [field]
Evidence of Crime: [field]
Arresting officer: [field]
Reviewing officer: [field]

Reviewer Comment: [field]

Arresting officer Signature: [field]
Reviewing officer Signature: [field]

Prettier Sample Forms

These are improved and consistent sample forms, created by user Vorrarkul because they contain more information and utilize more formatting than the above samples.

Head of Personnel: Additional Access Request

This is a form for a Head of Personnel to give to a crew member who is requesting additional access.

[center][b]Virgo Orbital Research Establishment
[logo]
[large][u]Additional Access Request[/u][/large][/b][/center][hr][small][i]To be filled out by the requesting employee. All sections are required to be filled out. This report must be signed and submitted before any additional access may be authorized.[/i][/small]

[b]Requesting Employee:[/b] [field]
[b]Requested Access:[/b] [field]
[b][u]Relevant Credentials:[/u][/b]
[field]
[b][u]Reason for Request:[/u][/b]
[field]

[hr][b]Requesting Employee's Signature:[/b] [field]
[b]Employee's Head of Staff's Signature:[/b] [field]
[b]Accessed Department's Head of Staff's Signature:[/b] [field]
[b]Head of Personnel's Signature:[/b] [field]
[small][i]Use 'sign' enclosed by brackets to create a signature.
This form must be stamped below the line by the requesting employee's head of staff, the accessed department's head of staff, and the Head of Personnel before the end of one standard work week.[/i][/small]
[hr]

Head of Personnel: Demotion of Assignment

This is a form for a Head of Personnel to give to a head of staff who is demoting one of their crew members.

[center][b]Virgo Orbital Research Establishment
[logo]
[large][u]Demotion of Assignment[/u][/large][/b][/center][hr][small][i]To be filled out by the requesting head of staff. Only the Captain or a direct superior to the employee being demoted may submit this form. All sections are required to be filled out. This report must be signed, stamped, and submitted before any demotions may be authorized.[/i][/small]

[b]Demoted Employee:[/b] [field]
[b]Previous Assignment:[/b] [field]
[b]New Assignment:[/b] [field]
[b][u]Reason for Demotion:[/u][/b]
[field]

[hr][b]Requesting Head of Staff's Signature:[/b] [field]
[b]Head of Personnel's Signature:[/b] [field]
[small][i]Use 'sign' enclosed by brackets to create a signature.
This form must be stamped below the line by requesting head of staff before the demotion may be authorized.[/i][/small]
[hr]

Head of Personnel: Transfer of Assignment

This is a form for the Head of Personnel to give out to crew members who wish to change jobs.

[center][b]Virgo Orbital Research Establishment
[logo]
[large][u]Transfer of Assignment[/u][/large][/b][/center][hr][small][i]To be filled out by the requesting employee. All sections are required to be filled out. This report must be signed and submitted before any transfers may be authorized.[/i][/small]

[b]Requesting Employee:[/b] [field]
[b]Current Assignment:[/b] [field]
[b]Requested Assignment:[/b] [field]
[b][u]Relevant Credentials:[/u][/b]
[field]
[b][u]Reason for Request:[/u][/b]
[field]

[hr][b]Requesting Employee's Signature:[/b] [field]
[b]Current Head of Staff's Signature:[/b] [field]
[b]Requested Head of Staff's Signature:[/b] [field]
[b]Head of Personnel's Signature:[/b] [field]
[small][i]Use 'sign' enclosed by brackets to create a signature.
This form must be stamped below the line by the current head of staff, requested head of staff, and the Head of Personnel before the end of one standard work week.[/i][/small]
[hr]

Security: Security Incident Report

This is a form for security members to give to the HoS about arrests they make.

[center][b]Virgo Orbital Research Establishment
[logo]
[large][u]Security Incident Report[/u][/large][/b][/center][hr][small][i]To be filled out by an officer responding to the incident. Fill out as many sections as possible. This report must be signed and submitted before the end of the shift.[/i][/small]

[b]Reporting Officer:[/b] [field]
[b][u]Assisting Officer(s):[/u][/b]
[field]

[hr][b]Suspect(s):[/b] [field]
[b]Crime(s):[/b] [field]
[b][u]Evidence:[/u][/b]
[field]
[b][u]Details:[/u][/b]
[field]

[hr][b][u]Comments:[/u][/b]
[field]

[hr][b]Reporting Officer's Signature:[/b] [field]
[small][i]Use 'sign' enclosed by brackets to create a signature.
This form must be stamped below the line by the Head of Security before the end of one standard work week.[/i][/small]
[hr]

Warden: Armory Equipment Request

This is a form for a Warden to give to an officer who is requesting equipment from the armory.

[center][b]Virgo Orbital Research Establishment
[logo]
[large][u]Armory Equipment Request[/u][/large][/b][/center][hr][small][i]To be filled out by the requesting officer. All sections are required to be filled out. This report must be signed and submitted before any equipment may be distributed.[/i][/small]

[b]Requesting Officer:[/b] [field]
[b][u]Requested Equipment:[/u][/b]
[field]
[b]Reason for Request:[/b] [field]

[hr][b]Requesting Officer's Signature:[/b] [field]
[b]Warden's Signature:[/b] [field]
[small][i]Use 'sign' enclosed by brackets to create a signature.[/i][/small]

[hr][small][i]To be filled out by the officer returning the equipment.[/i][/small]
[b]Returning Officer's Signature:[/b] [field]
[b]Warden's Signature:[/b] [field]
[small][i]Use 'sign' enclosed by brackets to create a signature.
This form must be stamped below the line by the Head of Security before the end of one standard work week.[/i][/small]
[hr]

Lawyer: Internal Affairs Complaint

This is a form for a Lawyer to give to a crew member who is complaining about the behavior of another crew member.

[center][b]Virgo Orbital Research Establishment
[logo]
[large][u]Internal Affairs Complaint[/u][/large][/b][/center][hr][small][i]To be filled out by the complaining employee. Only one subject may be complained about per form. Fill out as many sections as possible. This report must be signed and submitted before the end of the shift.[/i][/small]

[b]Complainant:[/b] [field]
[b]Investigating Agent:[/b] [field]
[b][u]Witness(es):[/u][/b]
[field]

[hr][b]Subject:[/b] [field]
[b]Incident(s):[/b] [field]
[b][u]Evidence:[/u][/b]
[field]
[b][u]Details:[/u][/b]
[field]

[hr][b][u]Investigating Agent's Comments:[/u][/b]
[field]

[hr][b]Complainant's Signature:[/b] [field]
[b]Investigating Agent's Signature:[/b] [field]
[small][i]Use 'sign' enclosed by brackets to create a signature.
This form must be stamped below the line by internal affairs before the end of one standard work week.[/i][/small]
[hr]

Lawyer: Internal Affairs Report

This is a form for the Lawyer to make a report to the Captain or CentCom itself.

[center][b]Virgo Orbital Research Establishment
[logo]
[large][u]Internal Affairs Report[/u][/large][/b][/center][hr][small][i]To be filled out by an internal affairs agent investigating the incident. Fill out as many sections as possible. This report must be signed and submitted before the end of the shift.[/i][/small]

[b]Investigating Agent:[/b] [field]
[b][u]Witness(es):[/u][/b]
[field]

[hr][b]Subject(s):[/b] [field]
[b]Incident(s):[/b] [field]
[b][u]Evidence:[/u][/b]
[field]
[b][u]Details:[/u][/b]
[field]

[hr][b][u]Comments:[/u][/b]
[field]

[hr][b]Investigating Agent's Signature:[/b] [field]
[small][i]Use 'sign' enclosed by brackets to create a signature.
This form must be stamped below the line by internal affairs before the end of one standard work week.[/i][/small]
[hr]

Research & Development: Experiment Waiver

This is a form for waiving certain rights in the name of science.

[center][b]Virgo Orbital Research Establishment
[logo]
[large][u]Experiment Waiver[/u][/large][/b][/center][hr][small][i]To be filled out by the employee volunteering for testing. All sections are required to be filled out. This waiver must be signed and submitted before any experiments may be conducted.[/i][/small]

[b]Volunteering Employee:[/b] [field]
[b][u]Experiment Details:[/u][/b]
[field]
[b]Volunteer Role:[/b] [field]

[hr][b][u]Agreement Details:[/u][/b]
I, undersigned, [field]

[hr][b]Volunteering Employee's Signature:[/b] [field]
[b]Overseeing Head of Staff's Signature:[/b] [field]
[small][i]Use 'sign' enclosed by brackets to create a signature.
This form must be stamped below the line by the overseeing head of staff before the end of one standard work week.[/i][/small]
[hr]

Research & Development: Research Equipment Request

This is a form for R&D to give to crew members who are requesting equipment.

[center][b]Virgo Orbital Research Establishment
[logo]
[large][u]Research Equipment Request[/u][/large][/b][/center][hr][small][i]To be filled out by the requesting employee. All sections are required to be filled out. This report must be signed and submitted before any equipment may be distributed.[/i][/small]

[b]Requesting Employee:[/b] [field]
[b][u]Requested Equipment:[/u][/b]
[field]
[b]Reason for Request:[/b] [field]

[hr][b]Requesting Employee's Signature:[/b] [field]
[b]Distributing Researcher's Signature:[/b] [field]
[small][i]Use 'sign' enclosed by brackets to create a signature.[/i][/small]

[hr][small][i]To be filled out by the employee returning the equipment.[/i][/small]
[b]Returning Employee's Signature:[/b] [field]
[b]Receiving Researcher's Signature:[/b] [field]
[small][i]Use 'sign' enclosed by brackets to create a signature.
This form must be stamped below the line by the Research Director before the end of one standard work week.[/i][/small]
[hr]

Xenoarcheologist: Xenoarcheology Report

This is a form for the Xenoarcheologist to fill out and hand in to the Research Director in order to distract them from their scenes.

[center][b]Virgo Orbital Research Establishment
[logo]
[large][u]Xenoarcheology Report[/u][/large][/b][/center][hr][small][i]To be filled out by the xenoarcheologist overseeing the dig site. As many sections are required to be filled out as possible.[/i][/small]

[b]Overseeing Xenoarcheologist[/b] [field]
[b]Dig Site Number:[/b] [field]
[b]Coordinates:[/b] [field]

[hr][center][large]Core Sample[/large][/center]
[b]Spectometric Analysis:[/b] [field]
[b]Radiometric Dating:[/b] [field]
[b][u]Chromatographic Analysis:[/u][/b][list][field][/list][small][i]Use an asterisk enclosed by brackets to create a bullet point.[/i][/small]
[b]Anomalous Data:[/b] [field]

[hr][center][large]Artifacts[/large][/center]
[field]

[hr][center][large]Theory[/large][/center]
[field]

[hr][b]Overseeing Xenoarcheologist's Signature:[/b] [field]
[b]Research Director's Signature:[/b] [field]
[small][i]Use 'sign' enclosed by brackets to create a signature.
This form must be stamped below the line by the Research Director before the end of one standard work week.[/i][/small]
[hr]