Guide to Paperwork

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Writing is an integral part to paperwork and writing books! If you want to write an official department memo, or a good looking book, you're gonna have to know how to write it. Listed below are the examples of how to properly format in-game paperwork! We do not enforce the use of these examples exactly. This is to simply to give you a good base to work from. Much of this work has been siphoned off from many different places in the SS13 community. Notable examples being two Separate Baystation -- forum posts, and parts of the Polaris wiki. These examples already have most of the special notation included. To properly understand how the notation works, you will need a basic grasp of BBCode or HTML. But don't worry, even if you don't know either, just try copy pasting the examples and replacing the text with your own! Once you're comfortable with that, try experimenting with what works together and how.

Alternatively you can use Paperwork Simulator which is a handy tool which included previews for what you're writing.

Writing tools and Formatting key

Writing is performed on paper using any standard writing utensil.

  • Pens come in a few different colors, black or blue by default, and some departments are provided with red pens. Pens have a variety of functions!
  • Crayons work much like pens, except that they are always bold, and lack the list, horizontal rule, and small tags.

Alternatively if you use a modular computer such as a laptop or tablet you can use the built-in word processor or download the NanoWord application to write out documents and preview them before printing them using the nanoprinter adon, or simply copy-pasting the raw text and using it with a pen and paper if no printer is available.

Formatting Paper:

Formatting paperwork in SS13 uses a code popular in forums called BBCode. Typically BBCode has start tags wrapped in [square brackets] and closing tags with a forward slash within the [/square brackets]. If your formatting doesn't work the way you expect, make sure that each opening tag has a relevant closing tag. Also note that not all BBCode requires a closing tag. You can mix and match multiple BBCode to get the look you want, such as centering a header or making bold underlined text.

Font

The simplest way to format is by changing how normal text looks.

To Bold text enclose it with the [b] Bold [/b] tags.

[b]This text is going to be bold.[/b] This text is not.

To Italicize text enclose it with the [i] Italics [/i] tags.

[i]This text is italicized.[/i] This text is not.

To Underline text enclose it with the [u] Underline [/u] tags.

[u]This text is underlined.[/u] This text is not.

To make text appear larger enclose it with [large] Large [/large] tags.

[large]This text is much larger[/large] than this text.

To make text appear smaller enclose it with [small] Small [/small] tags.

[small]This text is very small![/small] This text is normal-sized.

Justification

Justification determines where sentences will align and flow on a page. By default all text will be left justified, which is how most things are written anyways. Currently there's no right or full justification, but you can justify center using the [center] Center [/center] tags.

[center]Type the center tags onto the paper like this! Even add header tags or a logo if you're feeling fancy![/center]

Headers

Headers are pre-formatted text options to easily differentiate between different parts of a paper. There are three headers available, H1, H2, and H3, starting from the largest to smallest headers. Large headers could be used as a title of a document while smaller headers could be used for sub-sections. You can see examples of headers being used throughout the pages of this wiki in fact, however they don't represent how they would appear in-game. To use headers enclose it with the [h#] Header [/h#] tags, but replace the # with the kind of header you are using.

[h1]This is the title of the document![/h1]
This is some normal text.
[h2]Here is a subsection of the document[/h2]
Some more normal text.

Line breaks

New lines can be created by using the [br] tag. Without this, anything you write will continue on the same line until it reaches the end of the page.

text above
[br]
text below

A special line break called a Horizontal Rule functions just as a line break, except it adds a horizontal line across the page to separate text. To add a horizontal rule, use the [hr] tag.

text above

[hr]


text below

Lists

Create a list by using the [list] and [/list] tags. For every entry in your list, add a [*] in front of your entry. For example; 

[list][*]Bullet one.[*]Bullet two.[/list]

Auto-fills and special formatting

There are a lot of special tags which will automatically be replaced with relevant text:

Special formatting tags
Type Tag Use example Notes
Form field [field] Reason for request: [field] This tag will allow you to start writing in the middle of a document, otherwise you can only add text onto the very end of a document.
Signature [sign] Signature of qualifying surgeon: [sign] Using this tag will sign your full name in a special format. Only you are able to [sign] your name, others who try to forge your signature will make errors doing so.
NT Logo [logo] [center][logo][/center] This adds and image of the NanoTrasen logo to the document.
Station Name [station] Transmission from [station]: ... Auto-fills the name of the current map being played on.
Station Date [date] Transmission sent: [date] Auto-fills the current in-game date.
Station Time [time] Request received: [time] Auto-fills the current in-game time using a 24 hour clock.

Character Records

First you should take a look at the information your character should have before starting their first day working on station. ("should" Meaning that this paper work is entirely optional, but would greatly help you and others when role-playing.) Your character should have the following records: Employment, Medical and Security! These should be filled out as if they were being written about your character from a NT or another corporation staff member's point of view. While we do not enforce how these records are written, Just like your actual character please make sure your records fit with our stations "canon" and "rules".

Employment:

(Note:Like with Security records do not put information you would not want other characters to openly know. "I WORKED AS A SMUGGLER FOR THE PIZZA THE HUT!" is probably not a thing that would be on your records.)

Medical:

(Note: Please try and keep illness and disability with-in the scope of our setting. Do not include something that can not be easily recreated within in-game mechanics or easily role-play able. An example being "Needing to breath something other then oxygen to survive." Can be easily RP'ed with a empty oxygen tank and mask. While having something like "tesh-pox" that causes you to instantly transform into a Teshari when someone sneezes would not work.)

Security:

(Note: this should only contain Information you WANT security to know about you. Do not fill it with any information that you would like to be kept as a... "Surprise" A example would be "Known to steal things..." Verses "...Is the freaked Lupin the 3rd of  Virgo-Erigone!")

Miscellaneous Examples

Paper work loss or damage report

(Paperwork loss or damage report by Valido. Must accompany any and all lost or damaged paper work replacement requests.)

Paperwork receipt form

(Paperwork receipt form by Valido. The only form that does not require a receipt form is a receipt of delivery form as it is counted as it's own receipt form.)

Cover and End page for a multi-page report

(Cover page. Inter-Departmental Report in this case, by Harpy Eagle)

Last page

(Final page. pretty self explanatory.)

Any Department: Experiment Waiver.

(A standard, generic waiving of rights to be given to crew members undergoing unusual procedures. Use creatively- er, I mean responsibly. Don't forget to fill out what they are agreeing to! created by user Vorrarkul)

(Joke) HURT FEELINGS REPORT

 (To assist whiners in documenting hurt feelings, and to provide leaders with a list of staff who require additional counseling, Head of Staff leadership, and extra duty...)

EXAMPLES BELOW THIS POINT

Cargo

Item Request Form

(Item Request Form by MagmaRam. A form used when a crewmemeber requests a item. Usually done through the terminal.)

Item Application

(Item Application by Malsquando. Use for Archiving Item requests)

Requisition Form

(A more advanced Item request form.)

Ore/Material Inventory

(Ore/Material Inventory by Malsquando. Archived materials mined from the field.)

Delivery of Ore/Material Form

(Delivery of Ore/Material by Malsquando. Archived materials sent to the station from the field.)

Confirmation Form

(Confirmation Form by Malsquando. Confimation Archived materials sent to the station from the field arrived.)

Exploration

Flight plan

Before departing with the shuttle as pilot or explo, fill this out and fax to the bridge!

Away Mission Brief

(By Tasald.)

Away Mission Debrief

(By Tasald.)

Exploration Casualty Report

(By Tasald.)

Restricted Items Claim

(By Tasald.)

Exploration Liability Waiver

(By Tasald.)

Heads of Department

Department Funds Spending Report

(To be sent to Captain's Office/filed away by Quartermaster/Heads of Staff after accessing department funds.)

Central Command Communication

(By Persona E. To be sent by heads to contact Centcomm.)

Emergency Transmission

(Emergency Transmission by Minijar. To be sent via Fax Machine to Central Command in emergencies)

Employee AWOL/MIA report

(Employee AWOL/MIA report by Valido Must be accompanied, if KIA, by a death in the workplace report form, and a Employee liability report form for the death and loss of the crewmen.)

Reassignment Order

(Reassignment Order by MagmaRam. Used to Reassign crewmembers.)

Access Change Order

(Access Change Order by MagmaRam. Used to allow the changing of crewmembers ID access.)

Dismissal Order

(Dismissal Order by MagmaRam. Used when Firing crewmembers from their positions.)

(Heads Of Staff) Incident Report

(Incident report for general incidences. A alteration of the standard IAA IR. Created by "TheFurryFeline".)

Staff Assessment paperwork

(Staff Assessment Paperwork by Valido. Used when Determining a crewmembers value, and whether they should be transferred to a different position or removed from the station.)

Award medal certification

(Medal certification by foopwotch, used when the captain issues a medal.)

Head of Personnel

Central Command/Virgo-Erigone Job Board Request Form

(This is a form for any crew, but especially Head of Personnel to fax central command (IC AHelp) for posting a bulletin for staff to arrive at shift.)

Additional Access Form

(This is a form for a Head of Personnel to give to a crewmember who is requesting additional access.)

Access Change Request

(Access Change Request by MagmaRam Documentation to be Archived.)

Transfer Form

(Transfer Form by by Desisionoflife)

Complaint form

(Complaint form for the HoP to give when he doesn't want to deal with crew problems. By GauHelldragon)

Job Change Request

(This is for a Head of Personnel to given to a crewmember who is requesting that their job be changed.)

Lost of damaged ID replacement form

(ID Replacement Form by Valido. Must be accompanied by ID loss or damage incident report.)

ID loss or damage incident report

(ID loss or damage incident report by Valido. Must be accompanied by a Lost of damaged ID replacement form.)

Demotion Record

(This if for a Head of Personnel to give to a crewmember who has been summarily demoted by a head of staff.)

Termination of Employment Record

(Termination of Employment Record by Malsquando. If a Head of Personnel fires a crewmember, make them fill this out.)

Job Change Application

(Job Change Application by Malsquando. Documentations to be archived.)

Additional Access Application

Additional Access Application by Malsquando

Inspection log

(A small log to be written by the Head of Personnel about the current state of the station. By Superbee29)

Audit log

(A indepth log to be written by the Head of Personnel about the current state of the station.by Superbee29)

Warnings

(A set of warnings both verbal and written by "R1f73r" on the discord. Verbal is used when just warning someone verbally, mainly for record keeping on your own end. Written warnings involve other heads, and are to keep a sense of legitimacy for when a crew under you has say, broken SOP, but not done something you feel is demotion worthy.)

Kitchen/Bar

(Note: These are not up to date and will never be updated. Please at a look at our Guide to Food and Drink for up to date listings.)

Bar menu

(Bar Menu By GauHelldragon. The break in the last section is where you have to copy/paste twice, since there is a limit on how much you can write to a paper each time.)

Extended Bar Menu

(Extended Bar Menu by Phil235 The break in the middle is where you have to copy/paste twice, since there is a limit on how much you can write to a paper each time.)

Kitchen Menu

(Kitchen Menu by Phil235)

Medical

Medical Guidelines

(This is a form for Medical Guidelines. Feel free to add something.)

Prescription Form

(A form for prescribing patients medicines that they can then pick up later.)

Autopsy Report

(Autopsy Report by Susan)

Department Health Inspection

(By Emmanuel Bassil)

Against Medical Advice

(to be used for patients wanting to leave against medical advice)

NIF Surgery Waiver

(to be used in the process of preparing a subject for Nif surgery. By Tally)

Resleeve Request

(This form is for crew members to request a new body- presumably after designing their sparkledog in the Body Designer console. created by user Vorrarkul)

(Chemist): Medical Prescription Request

(This is to be handed out to people requesting prescriptions- typically seen used for those roleplaying medical conditions. created by user Vorrarkul)

(Psychiatrist): Psychiatric Evaluation

(This form is to help supplement psychiatric roleplay, and be filled out after a therapy session by the psychiatrist. created by user Vorrarkul)

Sleeve Acceptance Evaluation

(This form is to help supplement roleplay around changing your body with resleeving created by admin ResidentCody)

Internal Affairs

Internal Affairs Report

(This is the one to be used by the Agent themselves, after investigating and gathering evidence against someone who has broken the rrrrrules. created by user Vorrarkul)

Internal Affairs Complaint

(This form is to be filled out by crew members who have a bone to pick with their coworkers- up to and including their superior. created by user Vorrarkul)

Complaint Record

(Complaint Record by Malsquando. Archivals of Complaint reports.)

IAA Report

(A generic report for any bureaucratic thing you may want to make. by Superbee29)

Agent Report

(a generic Internal Affairs Agent report. Version 2)

Complaint Form

by mkalash

Inspection Report

by mkalash

Incident Report

by mkalash

Notification of Dismissal

by mkalash

Appeal Form

by mkalash

Message

by mkalash

Internal Affairs: Sol Government Paperwork

Sol Government Crime Report

(unknown author) (Generic Sol Governmental paper work.)

Sol Government High Crime Report

(unknown author) (Generic Sol Governmental paper work.)

Research & Development

R&D Away Mission Briefing

(Created by Roy Tilton from Discord.)

R&D equipment loan form

(R&D Equipment loan form by Thrain. This is a form for the loaning of prototypes from R&D to other departments, usually equipment or experimental weapons.)

Research Equipment Request

(This form is to be handed to employees asking for advanced items from Research & Development, and held by R&D until they return the item; if they return it that is. created by user Vorrarkul.)

Robotics

On-Death Cyborgification

(Cyborgification Contract by Critica. This is to be filled out before hand should a crewmember wish to give consent to Cyborgification upon their death as opposed to being resleeved.)

Live Cyborgification

(This is for a cyborgification or AI assimilation procedure on a living crewmember.)

AI Contract for On-Death

(On-Death AIA Contract by Critica. This is to be filled out before hand should a crewmember wish to give consent to AI-fication upon their death as apposed to being resleeved.)

AI Contract for live conversion

(AIA Contract for Live by Critica)

Security

Minor Infraction Ticket

To report all minor crimes.

Crime Report

To report all crimes.

High Crime Report

To report all crimes.

NanoTrasen Security Offense/Incident Report

(NanoTrasen Security Offense/Incident Report by Susan)

Security Guidelines

Security Guidelines by moonloon

Search Warrant

(This form is meant for the head of security to hand to officers when confronting a crew member suspected of carrying contraband.

Arrest Warrant form

Arrest Warrant form by Jakeflex

Armoury Item Request

Armoury Item Request by Kakashi57

Armory Item Deployment Form

Armory Item Deployment Form by Playbahnosh

Weapon Permit

Weapon Permit Form by JerTheAce

Criminal Prosecution Form

Criminal Prosecution Form by Playbahnosh

Search Warrant

Search Warrant by Playbahnosh

Interrogation Report

Interrogation Report by Playbahnosh

Criminal Confession

Criminal Confession by Playbahnosh

(Warden): Armory Equipment Request

(This form is meant to be handed to officers by the warden when armory equipment is requested. This form can be bypassed in emergencies, but is otherwise useful for keeping track of which officer is responsible for which item.)

 (Head of Security): Notification of Injunction

(An injunction is an equitable remedy in the form of a court order that compels a party to do or refrain from specific acts. In-game, this can be interpreted as a 'stop working until the investigation is complete because we don't want you disappearing to the mining asteroid' order.)

Xenobiology

Slime Breeding Log

(Slime Breeding Log by Malsquando For archival of slime population on the station.)

Core Experimentation Log

(Core Experimentation Log by Malsquando. Archival of all experiments done to slime in the care of the station.)

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